JOB CHARTS OF VILLAGE SECRETARIAT FUNCTIONARIES

JOB CHARTS OF VILLAGE SECRETARIAT FUNCTIONARIES

The following Rules relating to the functions of Panchayat Secretary under section 268
read with 36(6) of Andhra Pradesh Panchayat Raj Act, 1994 were issued through
G.O.Ms.No.199, PR&RD, Dated. 18-05-2007. The duties of Panchayat Secretary were divided
into 4 categories

Administrative Functions

1. The Panchayat Secretary shall be responsible for discharging the functions vested on
him/her by the Act, allied Acts, and Rules in addition to the functions specially assigned
by the Government from time to time.

2. He/ She is the Executive Authority of the Grama Panchayat

3. He / She shall collect taxes and non-taxes of the Gram Panchayat promptly and deposit
them in the treasury regularly. Shall not keep huge amounts as cash in hand.

4. He/ She shall maintain and act as the custodian of the entire records/ registers of the Gram Panchayat including cheque books.

5. He / She is subordinate to the Gram Panchayat and shall function under the control of the Sarpanch of the Gram Panchayat.

6. He / She shall convene and ensure arrangements for periodical conduct of all statutory
meetings such as Grama Panchayat meetings, Standing Committee meetings, and Grama
Sabhas as directed by the Sarpanch.

7. He / She shall convene the meeting of the Gram Panchayat and Functional committees
thereon with the consent of the Sarpanch.

8. He / She shall implement the resolutions of the Gram Panchayat and of the committees
thereof.

9. He/ She shall co-ordinate & supervise the officers and employees working under the
Village Secretariat

10. Have power to initiate disciplinary action against the employees of the Village Secretariat

11. He / She shall Protect the Government properties and take effective steps to safeguard the interest of Government.

12. He/ Sha shall be the general custodian of all assets of the Grama Panchayats

13. He / She shall take action against the encroachments, damage or misuse of Panchayat lands and buildings if any and report to the Gram Sabha/ Higher authorities with the support of Village Revenue Officer.

14. He / She shall assist authorities during the floods, cyclone, accidents etc., and take up
preventive, relief and rehabilitation work with the support of Village Secretariat
Functionaries.

15. He / She shall take mitigation and preventive measures and report any outbreak of
communicable diseases especially Malaria, Japanese encephalitis and Gastroenteritis and
other such diseases to the nearest Primary Health Centre immediately with the support of
ANM and VRO.

16. He / She shall responsible for the total sanitation (including personal, community hygiene and Solid and Liquid Waste Management, ODF) in the village

17. He / She shall assist the integrated child development scheme functionaries in
implementing their various activities with the support of Women & Child Development
Assistant.

18. He / She shall act as Registrar of births and deaths primarily, as per act and rules and also issue Birth and Death Certificates. Submit Monthly Report Birth and Death information to the Revenue Department (concerned Tahsildar / Dy. Tahsildar) by 5th of succeeding month with proper acknowledgement.

19. He / She shall act as Marriage Officer, as per act and rules and also issue Marriage
Certificates.

20. He / She shall place the needs/ beneficiaries/problems identified by Village Volunteers and verified by the Functional Assistants of Village Secretariat before Grama Sabha.

21. He / She shall perform election duties.

22. He / She shall report cases of atrocities against Scheduled Caste and Scheduled Tribes with the coordination and support of (Social/ Tribal) Welfare Assistant and VRO.

23. He / She shall strive for eradication of untouchability by providing access to Scheduled
Castes and Scheduled Tribes in temples and removal of discrimination in all forms against
the Scheduled Caste / Schedule Tribe population in coordination with VRO, Social/ Tribal
Welfare Assistant.

24. He / She shall report on the atrocities against women and children to the authorities
concerned and to take action within 24 hours with the help of Women Police.

25. He / She shall assist and provide information to the concerned officials about any black-
market sales of seeds, fertilizers and pesticides with the support and coordination of
Agriculture Assistant.

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